Careers at CSPD

GENERAL ADMINISTRATOR

Full-time, permanent appointment as a Level 6 administration with school holidays

Role Outline

The General Administrator supports the strategic focus of St Luke’s by working with the principal leader, senior leaders, teachers and support staff to ensure the efficient and effective operations required for a creative and innovative preschool to post school Catholic learning community. The General Administrator provides the operational and managerial support which enables senior leaders and teachers to design and establish flexible curriculum and personalised pathways for students.  

As this person is responsible for daily replacements, the role starts at 6.30 in the morning. The successful applicant may have the opportunity to work from home for the hour in the morning that this part of the job takes, to arrive at school at 8am. This is a 76 hour a fortnight role. 

The Person

We are seeking a person who knows how to make things happen. The successful applicant is an achiever who enjoys the consistency which comes with a disciplined approach to efficient and effective routines and structures which focuses on the strengths of others to stimulate personal and group excellence which assists with transforming education in a preschool post school setting. In particular, the successful applicant:

• Possesses exceptional organisational and communication skills whilst relating well with people.

• Treats people respectfully and processes with consistency by adhering to clearly committed guidelines.

• Prioritises by connecting all resources to fit together for maximum productivity.

• Has high levels of stamina and makes things happen by turning thoughts into action.

• Is proactive and ensure tasks are completed through to their very end.

• Enjoys an ordered world that comes with the benefits of routine and structure. 

• Takes direction and makes connections to support people in their work.

• Likes keeping people informed and updated.

• Takes immense satisfaction in working productively In a busy environment.

• Finds a deep sense satisfaction in working with colleagues to quickly identify patterns and offer solutions to challenges that come within an organisation with complex requirements

• Has the technology skills to quickly learn new systems which support clear communication and excellent organisation.

Requirements of the Role

The General Administrator will:

• Support and assist the evangelising mission of Catholic education by modelling respectful relationships with colleagues, students and families.

• Maintain a relational approach to team building through collaboration and critical thinking.

• Demonstrate problem solving and lateral thinking skills.

• Display exceptional organisational skills.

• Possess high level communication skills and interpersonal skills including empathy and confidentiality.

• Contribute to a culture which enables imagination, creativity and innovation.

Functions of the Role The General Administrator will monitor progress of operational planning to meet identified strategic objectives as well as work with staff to ensure efficient and effective day-to-day delivery of key services. Furthermore, they will contribute thoughtfully to the ongoing school planning and operations and also ensure efficient administrative policies and procedures are maintained at all times. Their specific duties include, but are not limited to:

• Organising replacements for teacher absences and organising casual relief staff and managing staff leave. 

• Ensures the effective running of the school by overseeing approvals for excursions and professional learning, and managing events requiring organisational support such as NAPLAN and school photos

• Ensuring clear communication to all staff regarding the operations of the College on a daily basis

• Timetable updates throughout the year including new students, staff, change of subjects for students, update room changes, update duty changes and others

• Creating and updating all rosters including yard supervision, staff and staff kitchen rosters.

• Ensuring the school meets all 247 WHS and compliance online reporting requirements including staff completion of ongoing WHS expectations and relevant SALT modules.

• Ensuring all handbooks are current, up to date and accessible to staff, parents and CEDP personnel.

• Ensuring compliance with CSPD school management audit 

• Any other job as specified by the principal. 

Interested?

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment including a valid Working with Children Check and adoption and compliance with CSPD’s Child Safeguarding Procedures and Code of Conduct When Working With Students and Children. For more information, please visit The Office of The Children’s Guardian here. 

Applicants wishing to work in any of  the schools within the Diocese, either as a casual, temporary or full time employee, must be classified with the CSPD.  If you are not already classified, you will need to complete the online registration for teachers process found on the CSPD website.

CSPD promotes the safety and wellbeing of Aboriginal and Torres Strait Islander children, and children from culturally and/or linguistically diverse backgrounds. We encourage applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.  

Apply today!

If you are determined to make a difference and want to join a diverse organisation committed to transforming lives through faith-based education, click on the APPLY button.

We seek people with ‘character’ and skills!