Job Description
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Job Title:  School Administration Officer
Posting Start Date:  27/11/2025
Posting End Date:  07/12/2025
Job Description: 

About the Opportunity

If you are currently employed by Catholic Schools Parramatta Diocese, please submit your application via our internal Careers Site on EmployeeConnect. We are excited to support you in the next step of your career

 

The School 

St Thomas Aquinas’s education is comprehensive. It takes into account the intellectual, spiritual, physical, social, and emotional aspects of each child. As a Catholic school the pastoral care of students and families is the main focus. This is reflected in the school motto “Love one another”. All of this takes place in a tranquil and relaxed environment with the natural beauty of the grounds, providing a perfect backdrop for your daily activities. We are confident that St Thomas Aquinas will make a lasting difference.

 

We are seeking a motivated School Administration Officer - Level 4 to support the business and clerical requirements of the school.  This position is temporary part-time (2 days a week)

Key Responsibilities

School Administration Officer - Level 4 is accountable for:

  • A wide range of professional support, administration, secretarial and clerical duties, including typing, word processing, data entry, maintaining email and computerised records, database information, payroll information (including PHRIS manager functions), staff recruitment administration, casual administration including booking and payment of casuals, Google applications, electronic rolls, attendance records, student enrolments, student information and petty cash\;

  • Assisting with basic follow up of WHS issues and implementation of WHS management system, including checking licenses of onsite contractors;

  • Undertaking reception and general office duties;

  • Responding to enquiries from students, parents, employees, and the general public;

  • Assisting with management of the school office;

  • Providing administrative support to school executive, including arranging appointments, diaries and preparing both confidential and general correspondence;

  • Word processing of routine correspondence, including internal and external publications, teacher programs and teaching aids;

  • Assisting with the preparation of internal and external publications including school websites, newsletters and other media;

  • Providing assistance in various financial management tasks, including preparation of school budget, school fees, monthly reconciliation of finance accounts and GST reports, annual finance and administration rollover

The Organisation

CSPD is committed to responding to the needs of all students. With over 5,000 employees located across 80 primary and secondary schools and office communities, our aim is to transform learning and unlock the full potential of each of our 43,500 students while enriching the professional lives of staff.

Child Safeguarding Statement

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment, including holding a cleared NSW Working with Children Check (WWCC) and compliance with CSPDs Safeguarding Procedures and Code of Conduct When Working With Children and Students. For more information regarding WWCCs, click here.

Diversity Statement

CSPD strongly encourages applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.
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