Job Description
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Job Title:  School Administrative Assistant

Posting Start Date:  13/11/2026
Posting End Date:  27/11/2026
Job Description: 

About the Opportunity

Our Lady of the Rosary Primary School, St Marys is seeking a reliable and organised School Administrative Assistant to support the administrative and financial operations of our dynamic and growing school community. This role provides essential support across the front office and finance functions, contributing to the smooth day-to-day operation of the school.

  • Permanent Position

  • 55 hours per fortnight

    • Mon: 8:30am-3.30pm

    • Tues: 12.00pm-3.30pm 

    • Wed: 9.30am- 3.30pm 

    • Thurs: 8:30am-3.30pm

    • Fri: 9.30am-3.30pm 

If you are currently employed by Catholic Schools Parramatta Diocese, please submit your application via our internal Careers Site on EmployeeConnect. We are excited to support you in the next step of your career.

Key Responsibilities

As the School Administrative Officer you will provide administrative, financial and front office support, including:

  • Handle secretarial duties, data entry, email, student rolls, enrolments, and petty cash.

  • Assist with basic WHS compliance, management systems, and contractor license checks.

  • Manage general office duties and respond to enquiries from students, parents, staff, and the public.

  • Assist in managing the school office and support executive staff with scheduling, appointments, and confidential correspondence.

  • Draft routine correspondence, teaching aids, newsletters, website updates, and promotional media.

  • Assist in planning and coordinating school events and functions.

About You

We are looking for a motivated and detail-oriented professional with:

  • Strong administrative and organisational skills

  • Accuracy and attention to detail, particularly with financial and data processing tasks

  • The ability to manage multiple tasks in a busy school environment

  • Good communication and interpersonal skills

  • A professional, approachable manner, particularly in a front office setting

  • The ability to work effectively both independently and as part of a team

  • An understanding of, or willingness to support, the values and ethos of Catholic education

Experience in a school or similar administrative environment will be highly regarded.

Qualifications and Experience

To be successful in this highly rewarding role you will have:

  • Relevant qualification

  • Compliance with NSW Child Protection Legislation - Working with Children Check clearance

  • Effective interpersonal skills and collaborative teamwork

  • Strong planning and organisation skills

  • Demonstrated ability to maintain the quality of assigned work

  • Current student enrolment experience preferred

  • First Aid certificate (or willingness to obtain)

The Organisation

CSPD is committed to responding to the needs of all students. With over 5,000 employees located across 80 primary and secondary schools and office communities, our aim is to transform learning and unlock the full potential of each of our 43,500 students while enriching the professional lives of staff.

Child Safeguarding Statement

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment, including holding a cleared NSW Working with Children Check (WWCC) and compliance with CSPDs Safeguarding Procedures and Code of Conduct When Working With Children and Students. For more information regarding WWCCs, click here.

Diversity Statement

CSPD strongly encourages applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.

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