Executive Assistant - Finance & Infrastructure

We have an outstanding opportunity for a highly efficient, professional, and personable Executive Assistant (EA) to join our Finance & Infrastructure team on an initially temporary basis for 2026.

Reporting to two senior leaders within the Finance & Infrastructure portfolio, you will play a key role in supporting strategic initiatives and ensuring the smooth operation of day-to-day executive activities. You will be the first point of contact for a wide range of internal and external stakeholders and will work in a hybrid environment, balancing time between the office and working from home.

If you are currently employed by Catholic Schools Parramatta Diocese, please submit your application via our internal Careers Site on EmployeeConnect. We are excited to support you in the next step of your career.

About the role

In this role, you will provide high-level executive support including:

• Reviewing and preparing board papers and executive presentations

• Drafting, editing and formatting written communications and executive documents

• Assisting with the development and refinement of policies, procedures and forms

• Providing support across key financial tasks and processes

• Ensuring all documents and deliverables are produced to a high professional standard

• Maintaining a consistently professional approach at all times (internally and externally), including exercising a high level of confidentiality

• Coordinating and managing internal and external meetings or events with clients and key stakeholders

• Managing the diary and inbox for both senior leaders, including scheduling meetings, managing correspondence and ensuring their time is used effectively

• Performing general administrative tasks as required.

What you will bring:

To be successful you will demonstrate alignment to our purpose and values, together with:

• Proven experience providing high-level support to senior leaders or executives, ideally in a finance, infrastructure or corporate environment

• Strong organisational and multitasking skills to manage multiple priorities efficiently

• Experience managing complex diaries, scheduling meetings, and handling correspondence

• Experience preparing, drafting, editing, and formatting executive papers, board papers, presentations and written communications

• Demonstrated ability to maintain confidentiality and exercise discretion when dealing with sensitive information

• First rate attention to detail and compliance

• Strong interpersonal skills and professional demeanor when interacting with a range of internal and external stakeholders

• Exposure to financial processes, policies, or reporting is desirable

What's in it for you?

• Competitive remuneration

• Salary packaging 

• 25% off school fees for your children enrolled in our schools

• Wellbeing initiatives and resources

• Flexible work arrangements for eligible employees 

• Extensive growth and development opportunities 

• Ex-gratia leave 

• Cultural leave for Aboriginal & Torres Strait Islander employees

• State-of-the-art facilities 
  

Interested? Apply Today!

Please note that recruitment processes may commence prior to the end of the advertising period, so early applications are encouraged.

CSPD promotes the safety and wellbeing of all children, including Aboriginal and Torres Strait Islander children, and children from culturally and/or linguistically diverse backgrounds. We strongly encourage applications from people of all backgrounds who share our commitment to creating safe and inclusive school communities.

If you are determined to make a difference and want to join a diverse organisation committed to transforming lives through faith-based education, click APPLY today.

If you are determined to make a difference and want to join a diverse organisation committed to transforming lives through faith-based education, click on the APPLY button.  To find out more about CSPD go to https://www.parra.catholic.edu.au/ or follow us on LinkedIn.

A Working With Children Check is mandatory for all roles within CSPD. For more information, please visit The Office of The Children’s Guardian here.