About the Opportunity

St Patrick’s Marist College, Dundas is seeking a welcoming, organised and adaptable Front Office Administration Officer to join our College community.

This permanent part-time position works three days per week, providing administrative support across all aspects of the College’s front office, including enrolments, reception, student services, sick bay and attendance.

Working collaboratively with colleagues, you will help ensure the smooth running of daily office operations and provide friendly, professional support to students, families, staff and visitors. The role requires flexibility to work across different front office functions as College needs change.

If you are currently employed by Catholic Schools Parramatta Diocese, please submit your application via our internal Careers Site on EmployeeConnect.

Why Work for Catholic Schools Parramatta Diocese (CSPD)

There are so many great things that Catholic Schools Parramatta Diocese has to offer! As a valued employee, you can benefit from up to 25% off school fees for your children enrolled in our schools. But that's not all, we offer:

• Salary packaging for eligible employees

• Fitness Passport (discounted gym membership and more)

• Flexible work arrangements for eligible employees

• Extensive growth and development opportunities

• Cultural leave for Aboriginal & Torres Strait Islander employees

• State-of-the-art facilities

About the role

As a Front Office Administration Officer, you will:

• Provide a welcoming and professional reception service, responding to telephone, email and face-to-face enquiries.

• Support enrolment processes, including enquiries, applications, documentation and maintenance of student records.

• Provide day-to-day student services, assisting students with enquiries and communicating with families and staff.

• Maintain accurate attendance records, follow up absences and support student sign-in and sign-out procedures.

• Support sick bay operations, including providing first aid within the scope of your training, maintaining records and contacting parents or carers as required.

• Prepare correspondence, maintain databases and files, and undertake general administrative duties.

• Handle personal and sensitive information with confidentiality and discretion.

• Work collaboratively across all front office functions, providing coverage and support as required.

• Follow College and CSPD policies, procedures and child safeguarding requirements.

About You

The successful candidate will demonstrate:

• Strong administrative and organisational skills, with a high level of accuracy and attention to detail.

• Excellent written and verbal communication skills and a friendly, professional manner.

• The ability to prioritise competing tasks, exercise initiative and meet deadlines in a busy school environment.

• Confidence using office software and databases, with a willingness to learn school administration systems.

• The ability to work collaboratively and flexibly across a range of front office responsibilities.

• A caring and respectful approach when supporting students and engaging with families, staff and visitors.

• Sound judgement and discretion when handling confidential information.

• A current first aid qualification, or willingness to obtain the training required for sick bay duties.

• A commitment to the Catholic ethos and Marist values of the College.

Previous experience in a school administration environment would be advantageous.

How to Apply

Applications must include:

• A current resume.

• A cover letter outlining your suitability for the role against the criteria above.

• Details of relevant qualifications, including any first aid training.

Applicants must hold a cleared NSW Working with Children Check for paid employment, or be willing to obtain one before commencing.  

Early applications are encouraged, as interviews may be conducted prior to the closing date.

The Organisation

CSPD is committed to responding to the needs of all students. With over 5,000 employees located across 80 primary and secondary schools and office communities, our aim is to transform learning and unlock the full potential of each of our 43,500 students while enriching the professional lives of staff.

Child Safeguarding Statement

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment, including holding a cleared NSW Working with Children Check (WWCC) and compliance with CSPDs Safeguarding Procedures and Code of Conduct When Working With Children and Students. For more information regarding WWCCs, click here.

Diversity Statement

CSPD strongly encourages applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.