About the Opportunity

Gilroy College, Castle Hill  is seeking a reliable, organised and proactive School Administration Officer to support the administrative operations of our dynamic and growing school community.  We are seeking someone who has experience across all media platforms to drive our social media and communications as well as manage other administrative tasks.

• This position is Ongoing Part-time. Monday - Friday 8:30am - 3:00pm. 

If you are currently employed by Catholic Schools Parramatta Diocese, please submit your application via our internal Careers Site on EmployeeConnect. We are excited to support you in the next step of your career.

Key Responsibilities

As the School Administrative Officer, you will provide administrative and front office support, including:

• Provide front-desk reception, manage general office operations, and respond to inquiries from parents, students, staff, and the public.

• Assist school leadership with calendar management, appointment scheduling, and confidential correspondence.

• Assist with WHS procedures, follow up on issues, and verify licenses for onsite contractors

• Manage student enrolments, attendance records, electronic rolls, and general database updates.

• Process staff recruitment documents, manage casual staff bookings/payments, and handle payroll tasks (including PHRIS manager functions).

• Process petty cash, assist with budgets, track school fees, manage monthly account reconciliations, and handle annual financial rollovers.

• Prepare newsletters, update the school website/intranet, and assist with internal/external communications.

• Assist in planning and running school functions and events.

About You

We are looking for a motivated and detail-oriented professional with:

• Strong administrative and organisational skills

• Accuracy and attention to detail, particularly with financial and data processing tasks

• The ability to manage multiple tasks in a busy school environment

• Good communication and interpersonal skills

• A professional, approachable manner, particularly in a front office setting

• The ability to work effectively both independently and as part of a team

• An understanding of, or willingness to support, the values and ethos of Catholic education

Qualifications & Experience

To be successful in this highly rewarding role you will demonstrate alignment to the core purpose and values of Gilroy College along with:

• Relevant qualification

• Compliance with NSW Child Protection Legislation - Working with Children Check clearance

• Effective interpersonal skills and collaborative teamwork

• Strong planning and organisation skills

Why work for CSPD?

We invest in our people. As a valued team member, you’ll enjoy:

• Competitive remuneration and benefits

• Up to 25% off school fees for your children

• Wellbeing initiatives and resources such as Fitness Passport

• Professional growth and development opportunities 

• State-of-the-art facilities and a supportive team

• Cultural leave for Aboriginal & Torres Strait Islander employees

The Organisation

CSPD is committed to responding to the needs of all students. With over 5,000 employees located across 80 primary and secondary schools and office communities, our aim is to transform learning and unlock the full potential of each of our 43,500 students while enriching the professional lives of staff.

Child Safeguarding Statement

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment, including holding a cleared NSW Working with Children Check (WWCC) and compliance with CSPDs Safeguarding Procedures and Code of Conduct When Working With Children and Students. For more information regarding WWCCs, click here.

Diversity Statement

CSPD strongly encourages applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.